Become a member
Before you start your application, please note that you must provide two recent trade reference letters* who can declare that the applicant is known to them and in their opinion is professional in their business activities. These references must be from a senior member of staff, employed by companies who are current Full Members of The ACA.
Candidates who have not actively traded for more than two years (but a minimum of twelve months) must be supported by two existing Association Full Members, alongside two additional independent trade references.
* please obtain these reference letters BEFORE you submit your application, as applications will not be processed without these.
NB in some circumstances, for example when the company has been trading for less than two years, applicants may be asked to provide additional supporting documents.
Your application will be considered in the manner described in the Rules and you will be notified of the outcome in due course. Membership is open to companies and individuals who have retired from the industry.
New for 2020 is a (free) membership for individuals formerly employed by a member company, who have been made redundant or placed on furlough due to Covid-19*.
The entire application can take up to four weeks, to allow time to make the necessary checks with referees and existing membership.
A template for the references can be downloaded here.
* please use the designated application form below and not the company application form.
The membership year runs from 01 April to 31 March and includes Social Membership to The Baltic Exchange (with the exception of Retired or Individual Members). Any applicants joining between October and March will be invoiced on a pro-rata basis for the remainder of that membership year. Please note that the full annual fee will also be due on 1st April. Alternatively, applicants who join mid-year may pay on a pro-rata basis for months remaining in the current membership year and in advance for the following year (ie pay 14 months’ subscription in February). Membership of the ACA is rolling and will remain active until or unless cancelled by either party.
The current membership fees are based on the total number of personnel (including Directors, as well as employees) and principal aviation activity. Rates from 2020.
1 – 10 employees £350 per year
11 – 25 employees £485 per year
26+ employees £595 per year
1 – 10 employees £550 per year
11 – 25 employees £750 per year
26+ employees £950 per year
£30 PER YEAR
Membership Application Form
The Air Charter Association Code of Practice
Member companies should ensure that their aviation related staff are fully aware of, and comply with, the contents and implications of the Air Charter Association Code of Practice.
(A) ALL MEMBERS WILL UNDERTAKE TO;
1. maintain the highest professional standards in their day-to-day business activities.
2. act fairly, reasonably, responsibly, honourably and ethically with each other and with their clients and colleagues, and not knowingly bring the Association into disrepute.
3. act within the legal and fiscal requirements of the states in which they conduct their business, and in accordance with international law and United Nations agreements.
4. not discriminate on the basis of race, religion, sexuality or disability.
5. handle complaints quickly and sympathetically, and correct errors promptly.
6. keep personal and sensitive business information confidential, and abide by the requirements of applicable data privacy and protection policies and legislation.
7. provide appropriate training for their staff wherever possible, and encourage employees to obtain relevant qualifications and maintain their professional skills.
8. when using a Broker to contract business on their behalf, pay the Broker an agreed commission. If a Member prefers to provide a price which does not include a commission then it will be assumed by the Broker that he has permission to establish his own price with a third party in lieu of such commission.
9. avoid quoting differing prices for what appears to be the same business, accepting that differences will occur if proposals are differently made.
(B) IN ADDITION, CHARTER BROKER MEMBERS WILL UNDERTAKE TO;
10. declare, when proposing a transaction, whether their role is to be as Principal or Broker.
11. declare early in any proposed transaction on behalf of which Principal they propose to act. This does not mean the Member has to identify the Principal at this stage, but the Member needs to establish that he/she will be acting as Broker on behalf of a Principal.
12. not exceed the authority given to them by their Principal and should act with due care and skill.
13. avoid conflicts of interest, to not make a secret profit and keep a full and proper account of any transaction.
14. avoid any misleading statements in advertising or publicity which suggest that the broker is an aircraft operator or owner when they are not so.
15. carry out due diligence, to their best endeavours, in order to establish that any operator they engage for a flight or flights is properly licensed, insured, documented and competent, and that the aircraft to be used is airworthy and properly maintained.
Please also refer to the Association Membership Rules